HireVue User Roles
To view a chart comparing all HireVue roles and permissions click here.
Account Admin: Full access to everything within the account.
Key Functionality:
- Can access and edit all positions and interviews
- Run reports across all teams
- Manage account users as well as account settings
Account Admin Limited: Access to everything within the account except for the ability to administer users.
Key Functionality:
- Can access and edit all positions and interviews
- Run reports across all teams
User Manager: Administer users and manage accounts.
Key Functionality:
- Manage account users as well as account settings
Tip: Use this role for team members who are not everyday users of HireVue but may need to administer users.
Team Admin: See and edit all candidates and positions within that team.
Key Functionality:
- Can access and edit all positions on their team
- Can create new questions and save Question Templates
- Can add or remove team members from their teams
- Run reports across their teams
- Can edit Team Settings
Team Collaborator: Full permissions to edit and manage all positions in their team just as if they had created the position themselves.
Key Functionality:
- Can access and edit all positions on their team
- Cannot run reports
- Cannot edit team settings
- Cannot add or remove team members
- Can view HireVue Assessments scores
Tip: Use this role for users who need to work cross functionally on positions but don’t need full access to everything on the team.
Please note: If this role is not listed on your account, reach out to your Customer Success Manager (CSM).
Team Collaborator - Limited: Load existing questions in a position from either a question template, previous position, or question bank.
Key Functionality:
- Can access and edit all positions on their team and assign assessment models
- Can load existing questions from question banks, templates, or previous positions
- Can view HireVue Assessments scores
- Cannot create new questions or templates
Tip: Use this role for users who need to work cross functionally on positions but don’t need full access to everything on the team or access to create questions or templates.
Team Reporting Manager: Permissions to edit and manage all positions within their team and manage reporting.
Key Functionality:
- Can access and edit all positions on their team
- Can view HireVue assessments and scores
- Can view, download, and share reports
- Cannot edit team settings
- Cannot add or remove team members
Team Member: See and edit only their own positions.
Key Functionality:
- Can create and manage their own positions
- Can create new questions and save Question Templates
- Cannot run reports
- Cannot edit team settings
- Cannot add or remove team members
Team Member - Limited: Ability to load existing questions into their own positions from either a question template, previous position, or a question bank.
Key Functionality:
- Can load existing questions into own position
- Can load questions from templates, question banks, or previous positions
- Cannot create new questions or templates
Tip: Use this role for users who need a Team Member type role but don’t need access to create questions or templates.
Hiring Manager: Read only view of positions that are explicitly shared with them.
Key Functionality:
- Evaluate assigned candidates
- Some ability to manage evaluators and candidates for positions
- View notes, ratings, and recommendations from other evaluators
- View comparison chart
- See interview details such as questions and interview set up
Tip: Use this role for users who only need to review candidates but not create or manage positions.
Sourcer: Read only view of positions that are explicitly shared with them.
Key Functionality:
- Can add new candidates but can only see the candidate they’ve added themselves
- Can watch interviews of the candidates they’ve added
- Can evaluate candidates if they are assigned to the position as an evaluator
Tip: Use this role for users who work with outside agencies for sourcing candidates.
Evaluator: Participate and evaluate interviews that have been assigned to them.
Key Functionality:
- Evaluate assigned candidates
- Cannot view evaluation data from other evaluators
Please note: This is a default role that a user is assigned when they are added as an evaluator to review a candidate interview within HireVue.
Position Sharing
Position Sharing is a new tool that allows users to easily collaborate on positions with their team. A position can be shared with an entire team or with only specific team users.
The following roles have specific permissions with position sharing:
- Team Members have full access to positions that are shared with them.
- Hiring Managers have limited access to positions that are shared with them.
- Sourcers have limited access to positions that are shared with them.
- Team Collaborators have full access to positions on their team whether they are shared with them or not.
- Team Admins have full access to positions on their team whether they are shared with them or not.
Please note: Positions cannot be shared with Evaluators. They also cannot be shared across teams as positions are assigned to one team only.
After a position is shared notifications will still continue to be delivered to the original position owner/creator.
Please note: Position sharing is not applicable to Account Admins, Team Admins, Team Collaborators, or Team Collaborators Limited because they will already have the access they need to all positions created on that team.