Use the Coordinate Self-Schedule feature to allow candidates to schedule their interviews.
Self-Schedule Settings
The Self-Schedule settings are found in the Interview Setup tab of an existing position. If you're creating a new position, the settings are found in the Candidate Experience section.
To edit the Calendar Setup and Schedule Settings, simply scroll down to the Self-Schedule section.
Calendar Setup
Use Restrict available days of the week to control the days on which candidates can schedule interviews.
Use Define available hours to control the hours that candidates can schedule an interview. Click the + Add Interval option to add more restricted hours. The duration of the interview must fit within this timeframe.
Use Restrict available dates to allow candidates to choose interviews only within the available dates selected. Click the + Add Dates option to add more restricted days.
Schedule Settings
Use Maximize candidate interview slots to require candidates to choose from back-to-back interview slots.
Use Schedule only when external calendar(s) show availability to ensure the interviewer’s external calendar is being checked. If this is unchecked, the interviewer’s calendar is not considered when scheduling.
Use Require candidates to schedule at least X Days in advance to ensure candidates don’t book interviews too close to the actual interview time (e.g. prevent candidates from scheduling the day of the interview).
Use Limit number of times candidates can reschedule to in order to avoid candidates from rescheduling multiple times.
Use Lock candidates' ability to reschedule X Days before interview in order to avoid last minute rescheduling.
Tip: Ensure the times are not so restricted that candidates will have trouble finding a time to schedule their interview.
Preview Schedule Availability
In the Candidates tab of the position, click Add to create the candidate’s interview.
Alternatively, find an existing candidate’s interview and click the pencil icon to view this section.
Scroll down to the Coordinate section.
Please note: Interviewers must be added to the interview template in order to turn the self-schedule option on.
Click Open Schedule Search.
In the self-schedule preview, the calendar will show dates with available times.
Tip: Use this option to ensure your self-schedule settings will return results for interviewing candidates.
Self-Scheduling: Candidate Perspective
When a candidate clicks the link in the email invitation, they are taken to a calendar to choose from available times.
After they choose a time, candidates are asked to confirm their selection, and given the option to provide their phone number to receive a text reminder one day before the scheduled interview.