Once the position has been created and saved, add candidates using the Upload Candidates or Add Candidates options.
If the position already has candidates added, the options will appear as Upload or Add.
Add Candidate
First Name, Last Name, and Email are required fields to input the candidate’s name and email address. Phone is an optional field for the candidate’s phone number.
If there is a website associated with the candidate, add the link in the Website field. In the Language field, pick the candidate’s language.
Connection settings controls the audio connection for the interview.
Click on Connection settings to view the audio connection options.
- Mic & Speakers: Candidate and interviewer(s) must use microphone and speakers through the computer.
- Dial-In: Candidate and interviewer(s) must use a computer for the video portion of the interview and a phone for the audio portion of the interview.
Please note: If Dial-In is selected, the candidate and interviewer(s) will need to use a computer for the video portion of the interview and a phone for the audio portion of the interview. Their invitation emails will include a dial-in number with an access code.
Please note: The Dial-In feature is currently only available in Live 2. If your team is using Live 3.0 you will not see this option.
Add the candidate’s resume or CV in the Resume/CV field. If the candidate has any additional documents like a cover letter, add it using the Additional Documents option.
Schedule Interview
Manually schedule the interview or schedule the interview using Coordinate. To use Coordinate, click Coordinate. Click Open Schedule Search to find a time for the interview.
In the schedule search, choose a time listed as Available, and then review the Coordinate Results. Once you select a time, the interview time will automatically populate with any instructions or questions.
For more information on how to use Schedule Search, read Coordinate: Schedule Search.
If you would like the candidate to schedule the interview, click the toggle to the left of Candidate Self-Scheduling to turn this option on. This will enable candidates to follow a link in their invitation email and schedule their interview during an available time slot.
For more information on how to use Self-Scheduling, read Coordinate: Self-Schedule.
To manually schedule the interview, click Manual Schedule.
First, choose the time zone for the interview. The time zone may default to the one selected in your profile.
Please note: If the candidate or interviewer is in a different time zone, the calendar associated with their email account should change the interview time to their time zone.
In the interview portion, choose the date, time, duration of the interview, interviewer(s), and any rooms, if applicable. The instructions and question setup for the interview will automatically populate.
Invitations
To send the candidate their invitation email, ensure Send interview invitation is checked. This action will populate the option Copy others on email invitation. To send yourself an interview summary, check the box next to Email me a summary for this interview.
To save the candidate, click Save. To save and add another candidate, click Save & Add Another.