To use Coordinate for a scheduled interview, use the Schedule Search option. Once the interview is scheduled, the candidate and participant will receive a calendar invitation.
To access Schedule Search, open the position in HireVue and create or edit an interview.
In the interview settings for the candidate’s interview, scroll to the bottom section. Under the Coordinate tab, click Open Schedule Search.
Calendar Options
In Calendar Options, there are three ways to navigate the calendar:
- Today will navigate you to today’s date on the calendar.
- Left and right arrows will navigate you through the calendar by week.
- The full date will allow you to select a specific date from the calendar.
Click into a time slot hour to see availability.
If the time is available, it will show as Available.
If the time has a conflict, it will show the number of conflicts.
If the schedule search is locked with a session start time, the calendar will show slots with No Results. This indicates a time slot that is not included in the locked start time.
Once an available interview is selected, Coordinate Results will populate one or multiple options.
Click Select to choose the interview time. The interview will then populate in the interview setup.
Interview Details
The interview details include the interview session name, interview duration, interviews, and rooms.
Please note: For the schedule search to work, there must be at least one interviewer, and their account must be setup with a calendar service.
At the top right, select Limit Schedule Search to lock the interview session time.
Please note: When you lock this time, it may limit the schedule availability.
When you select a locked session time, you can click + Add Time Range to add another time.
You can also click + Add Time Range again to add another time range.
When you add another time range, the option will appear as an alternative “or between” option. This means the schedule search will search for either time range as an option.
Use Add Custom Session to add another session or Undo Changes to undo any changes made.
Timezone
Use Timezone to choose a new time zone from the drop down menu. The timezone selected will set the timezone for the interview.
Please note: The calendar invitation will adjust the interview time to the candidate and participant’s timezone.